Conference Organizers – Top 5 Reasons to Create an On-Demand Print Edition

If you are the organizer of the conference and you have the responsibility to collect all the papers, review them and see that they are published in one format or another, then you understand the work involved. By focusing on electronic distribution, it seems clear that you will produce or hire someone to create your work on a CD, DVD, USB or web server. What you don’t expect is that you should still produce the cheapest on-demand print edition. “Wait a second,” you say. “Isn’t it harder to print and more expensive to distribute”, and “Aren’t we happy to leave it behind?” Here are five good reasons to make the print edition available to your members, affiliates and large research community.

1. Some still need to print: For whatever reason, in the vast world, there are researchers and libraries who still have a choice to print, or even need to print. It is true that most researchers are very happy with the electronic access, and for good reason – the articles are colorful, the titles are indexed and the topics and keywords can be found. However, there are still individuals in libraries, research institutes, corporations and academia requesting prints. Sometimes because they like the feel of the book, and other times because they are not comfortable enough to be “electronic-only” to satisfy all their needs. In the case of large libraries, there are multiple and diverse audiences to serve, and not everyone is equally satisfied.

2. Provide access to all sections of the research community: Most engineers and scientific writers, as well as the professional societies and organizations they belong to, consider the dissemination of their research a strategic priority. When the electronic format has certain obvious advantages in terms of easy distribution, why the research community segment is rejected, simply because you have chosen one format over another. Hidden benefits: Are engineering libraries and research institutes, which often prefer to print on CD, DVD, or USB, full of potential new members and potential participants in future conferences?

3. Produce only what is required: On-demand printing, by definition, eliminates expensive print runs, overstock inventory, and wasted trees. On the other hand, it also removes “out of print” books. The on-demand print version is available to those who need it, when they need it – no more, no less!

4. On-demand model reduces complexity and cost: By definition, print-on-demand (POD) is less complex and less expensive. A simple search for “conference proceedings printers” should provide many choices of printers who are experienced in printing procedures. As the demand for print continues to decline, you will need to find a printer who will partner with you (agree to work for a share of any sales revenue), and have the following capabilities.

  • Pre-press work (create table of contents, author index)
  • Order and merge articles and pagination
  • Create title page and cover

There are also printers that will handle order processing, packing and shipping for your members or affiliates … talking about reducing costs and complexity.

5. Rearrange your resources on more strategic priorities: For most organizations, printing and distributing a few extra copies of the procedure is not high on the priority list. Find a good partner and use your valuable resources in more strategic tasks.

Start finding a print-on-demand partner today who can produce the book, promote it, process orders for it, and pack and ship. You will find another distribution channel that promotes your community and conference. You will receive a small revenue stream that contributes 100% to the profit and supports the idea of ​​disseminating the whole concept research, which most professional organizations incorporate as part of their mission statement. Everyone wins, here: the customer who still prefers print; Printers that are looking for new ways to stay in the game; And you, the organizer of the conference who would like many positive results, but need time to address about a hundred other priorities.

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