There are two ways you can get the DA 1380. One way is through an Internet search. The other way is from your unit. Once you have your DA 1380, how do you get started?
Here is a scenario.
You reported to Fort Eustis one morning, in their flight medicine, to do your Physical Step 1 in the Air. Step 1 takes you through the morning to complete it. You are finished in the middle of lunch.
You come back the following week for Step 2. After Step 2, you return to your unit and provide them with copies of the results of your physical in the air. While doing this in your unit, you will also prepare and submit a school application.
While you’re there, you decide to sign up for field equipment that you need for the upcoming field training exercise. You see your supply sergeant. Right after you have signed up for your needed items, it informs you that additional items have come for you from a battalion supply.
By the time you are all done, you have 15 minutes left to catch lunch at the DFAC.
How would you record this scenario on DA 1380?
If you have a DA form 1380 that can be filtered, open it. If you have a blank copy, make another copy and fill it in with a pencil. Use a black pen on the real copy for the tidy finish if you do this by hand.
Block 1 means “date.” Since this is salary related, or something that could affect pay, you want to use the DFAS date format. That’s the “YYYYMMDD” format.
Block 2 is “from:” Print or type your unit and your unit address.
Block 3 is “Retirement Year End Date.”
Your Retirement Year End Date (RYE) is based on when you originally started your Reserve contract. This is based on your ongoing contract. For example, your contingency contract started on November 1. Your RYE will be October 31 the following year.
Let’s say you were on active duty before then, from April 1, 2010, to October 31, 2014. Your contingency began on November 1, 2014, the day after the last day of your active contract. Your current RYE would be October 31, 2015, not March 31, 2015, because your initial active contingency contract, in an ongoing backup run, determines your RYE.
Review AR 140-185 for details of Retirement Year End Date.
Complete this block using the “YYYYMMDD” format.
Block 4 is the “roof” block. This will be the address of the staff who are updating your record. For soldiers in the Veterans Program Unit (TPU), these are usually your full-time support staff.
These staff, mainly one of the unit administrators, will process your DA 1380.
Type “controller” all capitalized in this block. Below that, type in the address of your support staff unit.
Your support staff will process this for retirement points if you use code “N”. They will process your DA 1380 for retirement points and payment if you used a “P” code. If your support staff are unable to process this at the reserve, they will forward this to Battalion S1.
If you are an Individual Movement Augmentee (IMA), or a member of the Individual Ready Reserves (IRR), you use the HRC address for the office that updates your records.
Block 5 is your name. Type your name in the block in the order that the block label shows.
Block 6 is your degree. Type in your pay grade. This is the alpha numeric code for your rank.
Block 7 is your branch. Enter your code “Soldier Concentration Field” (AOC) / Basic Military Occupational Skill (MOS) in this block.
Block 8 is left blank unless block 4 is different from the assignment unit.
Block 9 gives you the opportunity to identify the type of training, duties or guidance you are involved with.
If you select “other,” type the description in the box next to “other.”
Block 9, Column A., is the date you took part in the training. If the day, month, and year are in separate columns, use the format DD MM YYYYY respectively within the day, month and year columns.
Block 9, Column B., list hours of training you have undertaken.
Block 9, Column C., are the retirement points you earned. There are two different coding to indicate whether you get retirement points and only pay or get retirement points.
Code “N” indicates downtime. You only get retirement points. Code “P” indicates paid time, you get retirement point credit and pay.
“1” next to one of the lettering codes represents one 4-hour training block; 2 hours if you participated in funeral honors as a member of the funeral details. “2” represents two training blocks. You could only get a maximum of “2” per day.
Using the Aerial Physical scenario above, you would use “N1”. Phase I took the morning and part of lunchtime to complete, about 4 hours. “N1” will give you one retirement point, but no charge.
In another scenario, where a Soldier does a full day RST, that day would be marked “P2”. “P2” would give you two retirement points, and pay for two training blocks, or two training days.
Block 9, Column D., listing the nature of the duties you carried out, or the training / instruction you received. For the airborne physical scenario, you could put, “Airborne Physical, Phase I, in Fort Eustis, VA. Retirement points only.”
For the RST scenario, an example of the description could read, “Rethinking Training (RST) to compensate for lost battle assembly on October 25, 2014.” The second RST day would go in the next line, with the same information assuming a full day of training had been formed. The comment in this line could read, “Rescheduled Training (RST) to make up for lost battle assembly on October 26, 2014.
This scenario assumes that the Soldier made two RST days to make up for the loss of two days of drill.
Block 10 is a name, grade and job typed by the officer / NCO / officer who observed you, or was aware of you performing the duties on the DA 1380. Names of the support staff who observed are common records for block 10 and block. 11.
Block 11 means the signature of the Soldier or competent officer listed in Block 10.
Some additional notes:
1. If you are assigned to a unit, submit this form to your unit. If you are assigned to the IRR or IMA, submit this form to the Human Resources Order (HRC). Submit it to the office that manages your salary, records and points.
2. If you are assigned to a unit, and you submit this form directly to your Regional Personal Action Center (RPAC) or to HRC, you are contributing to them. overwhelmed. This reduces their ability to carry out their own designated mission.
3. Use one DA 1380 to cover one month. If your training event overlaps two months, submit two DA 1380s, one each month.
3. Do not complete DA 1380 for your Army correspondence / computer courses if you complete them on your own.
If your manager authorized you, in writing, to enroll on, and complete, a course for payment, then complete DA 1380 for the course you have just completed. Submit a certificate of completion, and the completed DA 1380, to those who manage your records. Check with your unit for specific policies relating to this.
4. Depending on the funding of the Army Reserve, and your unit, you can be paid to do your structured development courses on your own. Check your unit policy on this. If this applies to you, and you want to be paid, bring a certificate and a completed DA 1380 with you to your unit.
5. If your unit places you on assistive technology orders to come in to complete your structured development courses, then you will only be paid for your AT orders. Use the certificate as documentation that you completed the course.
1. AR 140-185, Retirement Year and Retirement Points
2. Army Human Resources Command, “Earn Retirement Points.”
3. Office of the Chief, Army Reserve, Memorandum dated February 10, 2014, on the use of DA 1380 to award retirement points.