Top 5 Best Time Management Methods

The best techniques are often considered by those who use the top five time management methods and are highly recommended by experts. Check out the five steps below to create a time management system that best suits your individual needs.

1. Make a daily “to do” list. This is always the number one suggestion for time management experts, business leaders and others who are good at managing their time. Having a list of necessary and nice tasks keeps thoughts focused on the work so that no important thing is overlooked. It gives the list maker a chance to plan their day. Always having a list on hand makes it easy to add new items as it arrives and check-offs completed items. Reviewing check-off tasks can help the user continue to complete tasks and experience an excellent sense of accomplishment at the end of the day.

2. Write appointments. Write-it-down is another principle of time management experts, not only for the “to do” list but also for the appointment calendar. Writing an appointment on the calendar frees the mind for other creative things when it is made. It also helps prevent future meetings or appointments from being forgotten. It should be a regular practice to review the calendar at the beginning of each day to make sure nothing is missed. When examining an appointment, a decision may be made to attend, send a substitute, or try to reschedule if necessary.

3. Determine work priorities. Determining what work is important every day and what can be postponed until another time is another key to improved time management. High priority work or appointment will be related to an important project, something that may lead to progress, or another due cause. A low priority is to do things that are nice to do but do not need to be immediately or attend a meeting that does not require personal input. The middle priority will be regular work tasks or standard team meetings.

4. Set the alarm. For those who feel that they are often late for a meeting or have forgotten another type of appointment, they find that setting an alarm on a clock, computer or phone works very well as a reminder. Set the alarm at least ten minutes before the start of the appointment so that the necessary data can be collected and allowed to run in the meeting room. If the appointment is not in the same building, set the alarm forward to allow for travel time. Some people reset their alarm even when they are in the meeting for 10 minutes before the end of the meeting so that they can get the right time insurance for the end of the meeting and still get out on time.

5. Break-up large projects. Many people feel that they are delaying starting a big project because it seems too much to do or too difficult to complete. To make it easier to get started on a larger project, divide it into several sub-tasks. Then plan to add various sub-tasks to the daily “to do” list, which should be completed in the order in which they work backwards from the due date. This way each sub-task becomes part of the scheduled task and the project is completed on time. Some experts refer to this simple project management process as the “Swiss-cheese method” because it makes holes in the larger cheese (project) until everything is finished (tasks completed).

From the above five suggestions, create a personal time management system tailored to individual needs. Be sure to consider these top five time management methods to improve the techniques used in the future and recommendations that may seem effective to others.

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